[Skip to content](#main-content) Features [Land Lead Management](/features/land-lead-management)[Field Execution](/features/field-execution)[Pricing Intelligence](/features/ai-pricing)[Document Verification](/features/document-verification)[Task Management](/features/task-management)[Competitor Intelligence](/features/competitor-intelligence)[Location Intelligence](/features/location-intelligence)[Smart Dashboard](/features/smart-dashboard)[Audit Trail](/features/audit-trail)[View all features](/features) Solutions For your business [Real Estate Developers](/solutions/real-estate-developers)[Banks & NBFCs](/solutions/banks-nbfcs)[Land Valuation Teams](/solutions/land-valuation-teams)[Legal Teams](/solutions/legal-teams) For your team [Decision Maker](/roles/decision-maker)[Team Lead](/roles/team-lead)[Field Team](/roles/field-team) By Use Case [Land Acquisition](/solutions/land-acquisition)[Site Analysis](/solutions/site-analysis)[Portfolio Management](/solutions/portfolio)[View all roles](/roles) Compare [Proquiro vs Excel](/vs/excel)[Proquiro vs Google Sheets](/vs/google-sheets)[Proquiro vs WhatsApp](/vs/whatsapp-tracking)[Proquiro vs Manual Process](/vs/manual-process)[Proquiro vs LAMS](/vs/lams)[Proquiro vs ERP](/vs/erp) Resources [Land Area Converter](/tools/land-area-converter)[Price Per Sq Ft](/tools/price-per-sqft-calculator)[ROI Calculator](/tools/land-roi-calculator)[OSR Calculator](/tools/osr-calculator-india)[Due-Diligence](/tools/land-due-diligence-checklist)[Site Visit](/tools/site-visit-checklist)[Legal Documents](/tools/document-readiness-checker)[Excel Template](/tools/excel-template)[All tools](/tools) [Pricing](/pricing) [ Sign in ](https://app.proquiro.com)[Request a Demo](/contact/sales)[Start at ₹639/mo](https://app.proquiro.com/users/sign%5Fup?plan=solo) # Document verification and audit readiness Run verification checks on uploaded documents and keep an audit-ready trail of the review process for each lead site and follow-up. 3 min readUpdated Mar 10, 2026 In this category · 2 articles [Uploading documents to a lead site](/help/documents/uploading-documents)[Document verification and audit readiness](/help/documents/document-verification) ## Documents [Uploading documents to a lead site](/help/documents/uploading-documents)[Document verification and audit readiness](/help/documents/document-verification) Verification ensures that every land record in Proquiro is reviewed and trustworthy before your team acts on it. Each document moves through a simple review workflow so nothing slips through the cracks. ![Lead site detail page showing document verification](/help/screenshots/lead-site-detail.png) ## Verification statuses | Status | Meaning | | ------------------------ | --------------------------------------------------- | | **Pending Verification** | Uploaded, awaiting review | | **Verified** | Reviewed and accepted | | **Rejected** | Reviewed and declined — a reason is required | | **Re-upload Requested** | Reviewer has asked the uploader to replace the file | Why this matters: a clear status on every document means your team always knows which paperwork is ready for due diligence and which still needs attention. ## Who can verify documents Only users with the **Manager** or **Admin** role can verify, reject, or request re-upload of documents. Field agents and read-only users can upload documents but cannot change verification status. This separation keeps your review process controlled and accountable. ## Verify a document 1. Open the lead site and go to the **Documents** section. 2. Find a document with **Pending Verification** status. 3. Click the document to open the preview. 4. Review the file — check that it’s legible, complete, and matches the document type. 5. Click **Verify** to mark it as verified. The status updates immediately and the action is logged with your name and a timestamp. **Tip:** Verify documents shortly after upload while the context is fresh. A backlog of pending documents slows down the whole deal pipeline. ## Reject a document 1. Open the document preview. 2. Click **Reject**. 3. Enter a reason in the text field (required). Be specific — the uploader will see this reason and needs to understand what went wrong. 4. Click **Confirm Rejection**. The document is marked **Rejected** and the uploader is notified. **Tip:** A vague rejection like “incorrect” creates back-and-forth. Something like “EC date range only covers 2020–2023, need 2010–2025” saves everyone time. ## Request re-upload Use this when the document is the right type but the file itself is unusable — blurry scan, incomplete pages, wrong date range, or similar issues. 1. Open the document preview. 2. Click **Request Re-upload**. 3. Enter clear instructions for the uploader (e.g., “Please upload a clearer scan — pages 3–4 are unreadable”). 4. Click **Send Request**. The status changes to **Re-upload Requested**. The uploader can then attach a new file against the same document slot, preserving the history. ## Audit trail Every action on a document — upload, verification, rejection, re-upload request — is recorded in the document’s **Activity Log**. To view it: 1. Open the document. 2. Click **View Activity**. The log shows the action, the user who performed it, and a timestamp. This log cannot be edited or deleted, which is exactly the point — it gives you a tamper-proof record for internal reviews, legal due diligence, or compliance audits. Share: Sorted?YesNo Still need help? We usually reply within hours. [Contact support](/contact) ## Related articles [DocumentsUploading documents to a lead site](/help/documents/uploading-documents)[Account SettingsManaging account settings](/help/account/account-settings)[Account SettingsReviewing audit logs](/help/account/audit-logs)